Speaker Coordinator EMEA

Job Post Information* : Posted Date 1 month ago(10/30/2023 12:52 PM)
# of Openings
Job Locations
Sales & Relationship Management

Your Challenge:

An exciting opportunity has come up to lead speaker management for a 120,000-strong membership organisation that delivers flagship healthcare transformation events across the Globe. If you are a motivated self-starter with a passion for improving global health, this could be the job for you. It could take you travelling around Europe and the Middle East, with first stop, Rome!    


The Healthcare Information and Management Systems Society (HIMSS) is a global advisor and thought leader supporting the transformation of the health ecosystem through information and technology. As a mission-driven non-profit, HIMSS offers a unique depth and breadth of expertise in health innovation, public policy, workforce development, research and analytics to advise global leaders, stakeholders and influencers on best practices in health information and technology. Through our innovation engine, HIMSS delivers key insights, education and engaging events to healthcare providers, governments, and market suppliers, ensuring they have the right information at the point of decision.


HIMSS´s vision is to realize the full health potential of every human, everywhere. HIMSS´s mission is to reform the global health ecosystem through the power of information and technology.


The Speaker Coordinator is responsible for the orchestration of HIMSS EMEA conferences and events – live, digital or hybrid - including speaker management prior, during and after the event. The position plays an active role in our in-person and digital content production, reports to the Senior Director of Content and Programming – EMEA and works closely with our Production, Fulfilment and Finance teams.


This is a full-time, remote-working position with occasional travel to conferences a few times a year, mainly but not limited to the EMEA region. We offer a competitive total rewards package that spans, career and personal development, work-life flexibility, total compensation, and other rewards and perks.. This is an entry-level position with for a strong growth outlook within the Content Team or across the enterprise, and would particularly suit candidates with an interest in public policy, international relations and technology.



  • Serve as a liaison for confirmed speakers and moderators, answering administrative questions and collecting speaker information in a timely manner - including presentation titles, speaker photographs/biographies and special AV requirements.
  • Use HIMSS speaker management platform to onboard speakers and update the programme.
  • Keep our conference websites/apps up to date with the latest programme and speaker information.
  • Update HIMSS EMEA teams regularly with the latest information about the programme.
  • Support the conference team with calls for speakers/case studies
  • Arrange conference calls/online meetings for session preparation
  • Provide Administrative Support to event Programme Committees
  • Maintain a log of our agreement with every speaker and when necessary
  • Arrange speaker travel and accommodation.
  • Collect speaker travel and accommodation receipts after the event, raise Purchase Orders, and work with finance to get any travel costs or honorarium paid in a timely manner.
  • Use HIMSS speaker management platform to continue building our talent database and run queries for the HIMSS International content team when needed.

What you will need to be successful:

  • BA/BS degree or relevant practical experience.
  • A native English speaker with strong communication skills, the candidate needs to be able to interact with high-level speakers and experts.
  • Proficient with Microsoft Office suite and able to rapidly learn other online tools. Self-starter, detail-oriented, and able to prioritise in a fast-paced, multi-project environment. Alignment with HIMSS mission – interest in health and care or other public policy area
  • Experience or strong interest in content creation
  • Optional skills – experience with any of the following would be useful:
    • EventsAir event management software
    • NetSuite financial management software
    • OpenWater event software


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