Executive Assistant

Job Post Information* : Posted Date 2 months ago(3/23/2023 4:04 PM)
# of Openings
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Your Challenge:

At HIMSS, we are a catalyst for change in the health and wellness ecosystem. As one of the largest and most experienced global healthcare associations, it is our responsibility to lead this revolution. Our mission is to reform the global health ecosystem through the power of information and technology. Our staff, nearly 300 world-wide, are vital to achieving that mission. We are looking for team members who are curious to ask “What if…?” and have the tenacity to fight for the change we believe in. Join HIMSS to be part of the transformation of health and wellness.


This position requires a seasoned, detail oriented, Executive Assistant to support executives on a global scale to provide advanced, dedicated support to the President & CEO and members of the Executive Leadership Team.


Essential Functions:

  • Managing the executive’s calendar (CEO primary) including making appointments and prioritizing the most sensitive matters.
  • Coordinates air travel, accommodations, and logistics for complex domestic and international travel, as well as completes and tracks expense reports.
  • Communicates with CEO, staff, partners, members, customers, and others on a variety of matters; resolves many issues on own initiative and communicates timely issues of importance requiring executive attention.
  • Manage enterprise-wide Town Hall meetings including speakers, planning logistics, etc.
  • Coordinate onsite and offsite meetings for the team on a regular basis.
  • Onsite monitoring of the Denver office daily operations including working with property managers, ordering supplies, furniture, appliances, and electronics, as required; coordinating and managing deliveries and installation of purchased items.
  • Maintains confidentiality at all times. Performs other administrative and support duties as required.

What you will need to be successful:

  • A Bachelor’s degree in a Business-related field, or equivalent work experience.
  • A minimum of five (5) years of experience as a C-level executive assistant
  • Expert proficiency in Microsoft Office Suite Tools, online collaboration tools, global/cross-time zone scheduling and virtual meeting software.
  • Demonstrated ability to take initiative and anticipate needs; Ability to problem solve and to work effectively when parameters are not well defined.
  • Ability to occasionally travel to industry events & conferences including HIMSS Global Conference (annually) in support of CEO.

Why we love HIMSS, and why you will, too:

  • Diverse, collaborative, and winning team environment.

  • Flexible working arrangements, opportunity to work 100% remote.

  • Comprehensive healthcare coverage.

  • Generous paid time off, including time off to volunteer!

  • Wellbeing programs to support all of your emotional, physical, and financial needs

  • Emphasis on continuous learning and development.


Are you a Changemaker?

Together, we’ll do amazing things for healthcare.


HIMSS is an Equal Opportunity Employer: Vets/Disabled




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