Operations Coordinator

Job Locations US-IL-Chicago
Job Post Information* : Posted Date 2 months ago(4/12/2021 3:39 PM)
# of Openings
Business Unit

Your Challenge:

Healthbox, a leading healthcare innovation advisory firm and HIMSS Solution, is seeking a resourceful, driven, organized, and creative new team member to join as Operations Coordinator. The Operations Coordinator will work across the organization to lead administrative functions and provide operational support to Business Development, Marketing, and Events as well as senior leadership. This person will help develop and coordinate internal processes and will serve as the administrative liaison between Healthbox and the HIMSS enterprise. This position will report to the Vice President. This role is an excellent opportunity within a growing services firm for a professional with a background in business administration, event operations, or HR and an interest in healthcare innovation. This position will be based in-office with flexibility to work from home on occasion.  The start date is May 2021.




Administrative Functions

  • Oversee company communications, including company calendar, information email account, and company voicemail line
  • Coordinate weekly Team Meetings and other internal meetings as needed
  • Once Healthbox staff return to the office (date TBD), maintain office area appearance; organize and manage supply inventory
  • Serve as Healthbox liaison to Facilities Services Manager
  • Serve as liaison to HIMSS HR, IT, and Finance departments
  • Provide administrative and clerical support to management as needed

Event Management & Operations

  • Coordinate conferences, programs, and special events operations
  • Support with event marketing and communications efforts
  • Plan and manage logistics for team outings, retreats, and select meetings

HR Support

  • Maintain employee directory and track team milestones
  • Coordinate recruiting process; serve as point of contact for onboarding and offboarding process

Business Development & Marketing Support

  • Conduct market and business development research
  • Input and track new contacts and opportunities in Salesforce
  • Document notes in client meetings as requested
  • Track and manage metrics from social media and sales platforms

Management Support

  • Assist with calendar management and expense filing
  • Register guests with the building and book meetings and meeting rooms

What you will need to be successful:

  • High School diploma or equivalent required; Bachelor’s degree in business-related field preferred
  • At least two (2) years of experience in an administrative support role
  • Highly organized and detail oriented with the ability to manage varied and multiple projects
  • Proven team player with the ability to lead and follow; ability to manage up, laterally, and outside of the organization
  • Proactive, efficient, and service-focused with excellent time management skills
  • Positive, professional, and strong personal presence
  • Resourceful and creative problem-solver
  • Exceptional communicator, both written and verbally
  • High level of respect and discretion for confidential information
  • Strong technology skills and highly proficient with Gmail and Microsoft Office software including Outlook, Word, PowerPoint, and Excel
  • Background or interest in marketing and/or event management a plus
  • Experience in talent recruitment or HR a plus
  • Background or interest in healthcare innovation, technology, or investing a plus

Why we love HIMSS, and why you will, too:

    • Fun, collaborative and winning team environment.
    • Flexible working arrangements.
    • Competitive pay and comprehensive healthcare coverage.
    • Generous paid time off, including time off to volunteer!
    • Wellbeing programs to support all of your emotional, physical and financial needs.
    • Emphasis on continuous learning and development.


Are you a Changemaker?


Together, we’ll do amazing things for healthcare.


HIMSS is an Equal Opportunity Employer, including Vets/Disabled.


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